Take control of your marketing spend — in real-time
Manage high-volume campaigns, suppliers, and approvals with full visibility into budgets, commitments, and actual costs — and stay in control of cash flow as spend evolves.
Marketing projects moves fast. Your budget tracking doesn’t always keep up
Multiple campaigns, channels, agencies, freelancers, and platforms — all at the same time.
The reality of marketing activities
⚠️ Purchases happen continuously
⚠️ Approvals are needed on the go
⚠️ Scope changes frequently
⚠️ Surprise invoices arrive after project delivery
The result
❗️ Commitments aren’t fully tracked
❗️ No visibility on purchases and deliveries
❗️ Budgets are often overspent
❗️ You’re left reacting instead of controlling
Real-time control — built for fast-moving marketing teams
CostTracker gives the whole team full visibility into both committed and actual spend — as it happens.
See what’s really driving your spend
Most tools only show what’s already been spent. By the time costs show up in reports, it’s already too late to act.
CostTracker shows what’s committed, so you understand both budget impact and upcoming cash flow.
How it works
Getting control in CostTracker is easy. Just follow these 3 steps.
1. Set your budgets
Create budgets across campaigns, channels, or projects.
1. Set your budgets
Create budgets across campaigns, channels, or projects.
3. Stay in control
Follow budget status in real time — even as campaigns and scope evolve.
See what’s coming — not just what’s spent
Invoices show the past.
Committed spend shows where your budget is going.
See committed vs actual spend
Track what’s already committed across campaigns, suppliers, and channels — not just what’s invoiced.
Keep approvals moving
Approve purchases quickly — whether you’re at your desk or on the go.
Stay aligned across teams
Marketing and finance work from the same real-time data — no gaps, no surprises.
Seamless integrations with your finance stack
Connect CostTracker to your accounting system to ensure accurate, real-time data flow between project teams and finance.
Reduce manual entry, improve accuracy, and automate invoice matching and approvals.
Don't see your accounting system?
CostTracker works perfectly as a stand-alone system and we add new integrations frequently. Get in touch to know more.
CostTracker helps teams stay in control of budgets — before costs escalate.
CostTracker helps teams stay in control of budgets — before costs escalate. Used by teams operating across 30+ countries
Are you ready to take cost control to the next level?
Try CostTracker today. No more spreadsheets. No last-minute surprises. Just full control of your marketing spend — from planning to delivery.
Frequently Asked Questions
Yes — you can start with a 14-day free trial and explore how it works with your campaigns and budgets.
You can book a demo directly through the website and we will contact you for an online meeting. We’ll walk you through how CostTracker fits your setup and workflows.
You can get up and running in minutes. Setting up budgets and tracking your first commitments is quick and straightforward.
Yes — our budget module is very flexible. You can set up budgets by prject, campaign, channel or customer and track everything in one place.
CostTracker shows committed spend before invoices arrive, helping you understand upcoming cash outflows and plan accordingly.
Yes — CostTracker is built for fast-moving teams, making it easy to manage frequent purchases and keep approvals moving.
Absolutely — both teams work from the same real-time data, improving alignment and decision-making.
CostTracker integrates with multiple accounting systems, so very likely. We also have multiple companies using CostTracker as a stand-alone system.