Stop cost overruns before they happen.
Every approved purchase order becomes a committed cost against your project budget the moment it's approved. Spot overruns while there's still time to act — before invoices land.
14-day free trial. No credit card required.
Still juggling purchases across multiple tools?
Purchase requests in email. Approvals in Teams. POs in a spreadsheet. Invoices in accounting. Budget somewhere else. Nobody has the full picture — until the month-end surprise.
CostTracker brings the whole purchasing process together — so everyone knows what's approved, what's committed, and what's remaining on your budgets.
Three levels of value from one connected system.
What project teams, finance and leadership get — the moment you start using CostTracker.
Work more efficiently.
Raise POs, get approvals and reduce purchasing admin. Less email chasing, less spreadsheet upkeep, less waiting for the right people to respond.
Real-time cost control.
See committed costs against project budgets before invoices arrive. No month-end surprises for finance.
Make better decisions, earlier.
See future costs and cash requirements from approved commitments — while there's still time to act, secure financing, or reprioritise work.
One connected system, from PO to AP processing.
Purchase orders flow into project budgets. Project budgets flow into cash-flow forecasts. All connected. All in real time.
Raise POs and get them approved in minutes.
Professional POs with supplier, project and budget assigned. Route for approval by amount or budget owner. Approvers sign off from any device.
No procurement training. No spreadsheet gymnastics. Just a purchase order, ready to go.
Know what's committed before the invoice arrives.
Every approved PO becomes a committed cost against the project budget — instantly. See how much you've invoiced, how much you've committed, and how much is remaining on the budget.
No waiting for month-end accounting. No surprises when the invoice lands.
CostTracker ensured that we hit our budget, vs previous projects with budget overruns. Delivered exactly what we required — recommend.
James B. · CFO · Hospitality & Events
See tomorrow's cash pressure today.
CostTracker turns approved commitments and expected payment dates into a forward-looking cash-flow forecast. See when cash will leave the business — weeks or months ahead.
Plan financing before pressure arrives. Not after.
Invoices processed automatically. Paid only when verified.
CostTracker's AI reads incoming invoices and matches each one against the purchase order and delivery note. No manual data entry. No paying for what wasn't delivered.
Every approved invoice syncs to your accounting system automatically. Every decision logged to a full audit trail. Complete visibility from purchase to payment.
Get up and running quickly.
No lengthy implementation project required. Just three steps to a live project budget.
1 - Sign up for a free trial.
Full access to every feature for 14 days. No credit card required. No sales call to start.
2 - Create your first project budget.
Import from Excel or start fresh. Add budget lines, set approvers, invite your team.
3 - Raise purchases and track costs.
Send POs, get approvals, and watch committed costs land on the budget in real time.
Experience real-time cost control
Sign up, invite your team, and see it work on a real project.
- 14-day free trial — all features included
- Unlimited support — real humans, on every plan
- 1-month money-back guarantee — for all new clients
- No credit card required to start
30+ countries · 4.6/5 across Capterra, GetApp, Software Advice